The whole workflow
Here's the entire mobile flow end to end — sign in, dictate, review, and the structured report appears. Each step is covered in detail below.
1 · Install & first run
On your phone's browser, open app.ouitech.net (or scan the QR code on the setup page). Then install it so it opens like a real app:
- Android (Chrome): ⋮ menu → Add to Home screen.
- iPhone (Safari): Share icon → Add to Home Screen.
- Or open the app's Settings tab and tap INSTALL ON THIS DEVICE if your browser offers it.
The first time you tap the record button, your phone asks for microphone permission — tap Allow. You can discard that first recording; it only exists to grant access.
2 · Sign in & your password
Sign in with the email and password from your invite. Your password does two jobs: it signs you in, and it derives the encryption key that seals your report history. That's why signing in also "unlocks" your reports — and why the password deserves respect.
3 · The Record tab
The Record tab is home. Tap the big button and dictate the report the way you'd speak it — findings, then conclusion. The AI structures it; you don't have to announce punctuation.
While recording:
- PAUSE — pause and resume without ending the dictation.
- DISCARD — abandon the recording (asks you to confirm).
- FINISH — stop and send for transcription.
- OVERWRITE — re-record over what you just said instead of appending.
- The rewind 5s and play transport buttons let you listen back before deciding.
If you paused and listened back, the app asks how to continue when you resume:
- APPEND AT END — keep everything and continue from the end (the usual choice).
- INSERT AT PLAYHEAD — splice new speech in at the point you rewound to.
- OVERWRITE FROM PLAYHEAD — replace everything after that point (a slip you want gone).
Also on this tab:
- UPLOAD — transcribe an existing audio file from your phone instead of recording live.
- Backup toggle — keep a local copy of the audio on this phone (see §7).
- Quality toggle (16 kHz) — on by default. Recording automatically steps down to a smaller upload (16 kHz WAV → 16 kHz compressed → 8 kHz WAV) if a file would be too large for a slow connection. This only changes upload size and speed — it never changes what you're billed; transcription is metered by audio duration, not sample rate.
- Report label — an optional reference (accession, initials) stored end-to-end encrypted, like the report itself.
4 · Your report
After transcription the finished report appears with its findings and conclusion. The report box is editable — tap into the text and fix anything before you copy, share, or save; your edit saves automatically the moment you tap away.
- COPY — copy the full text to paste anywhere.
- SHARE — your phone's share sheet (message, email, etc.).
- SAVE TXT — download as a text file.
- NEW — clear the deck for the next study.
5 · Dictating offline
No signal in the reporting room? Dictate anyway. When the app can't reach the server, the dictation is queued on your phone — the audio is force-saved even if backups are off — and the card shows PENDING with a badge on the tab.
The queue sends itself: when the app comes back online, is reopened, or returns to the foreground, pending dictations transcribe automatically, one by one (TRANSCRIBING), and the finished reports save silently. A dictation that repeatedly fails shows FAILED so you can retry it by hand — nothing is dropped quietly. Between this auto-retry queue and per-recording Retranscribe (§7), a bad connection or a failed upload never costs you the dictation itself — the audio is always still there to send again.
6 · Reports (history)
The Reports tab lists your transcribed reports. History is end-to-end encrypted and synced — a report dictated on the phone is waiting in your Chrome extension and desktop app too.
History cleans up after itself: reports auto-delete after 14 days by default. In Settings you can set 1–60 days.
7 · Audio backups
The Audio tab keeps local copies of your dictation recordings — COMPACTED (space-saving) and RAW versions — so you can re-listen or re-transcribe if ever needed.
8 · Templates
Templates are your report skeletons — a normal chest X-ray, your CT brain structure. While dictating, just say a template's name and the AI builds the report on it.
- STARTER SET — loads ready-made templates. If your organization has published its own set, you get your organization's templates; otherwise the built-in defaults.
- Editor — a template is just a Name and a Body. The name is the trigger phrase. Want extra spoken triggers ("normal chest", "CXR normal")? Open Advanced and add them, comma-separated.
- EXPORT / IMPORT — move your set between devices and clients as a JSON file; the same file works in the extension and desktop app.
Two worked examples
A straightforward one. Create a template named "Normal Chest" with the body of a standard normal chest X-ray report, and add "CXR normal" as an Advanced trigger. Say either "normal chest" or "CXR normal" at the start of a dictation, and the AI builds the report on that template instead of transcribing from scratch.
When something you say doesn't fit. Say you dictate onto a template but mention a finding the template has no place for — a measurement, an incidental note. The AI won't guess where to put it; instead it pulls that piece out and shows it in a persistent toast with a COPY button, so nothing you said is lost. Copy it and add it to the report by hand. This is the honest answer to "I dictated something extra and it didn't make it into the template" — it's a deliberate safety behavior, not a bug.
9 · Phone as microphone
Reporting on a workstation without a decent mic? In the extension or desktop app choose Dictate on phone — your phone pops up a prompt with 🎙 RECORD and DISMISS. Record on the phone; the finished report lands on the PC, in the right fields. The result travels end-to-end encrypted.
10 · Settings & passwords
- History auto-delete — 1–60 days (default 14).
- CHANGE PASSWORD — the safe way to change your password while signed in: your encrypted history is re-secured under the new password, nothing is lost.
- RESET PASSWORD (EMAIL LINK) — for when you're locked out. Destructive: old encrypted reports become permanently unreadable (see §2).
- START FRESH — fallback after an email/admin password reset when automatic fresh encryption is not offered: it sets up a fresh encryption key under your new password. Old encrypted cloud reports are hidden immediately and scheduled for permanent deletion after about seven days. Your account, templates and settings survive; the old cloud report history does not.
- SIGN OUT — signs this phone out.
11 · Troubleshooting
- "My audio backups disappeared." Almost always: app/site data was cleared, the app was reinstalled, or the phone reclaimed storage. Backups are local-only (§7) and don't survive that. Your reports re-sync from the cloud once you sign in and unlock.
- "The app looks outdated / a button is missing." Close the app fully and reopen it; it updates itself. Stubborn cases: reinstall from the browser — your reports come back after sign-in.
- "I was signed out on my other phone." Accounts allow one phone at a time (plus one extension and one desktop). Signing in on a new phone signs the old one out. Your admin can raise device limits.
- "Transcription failed." Check signal and retry from the queue card. Repeated failures on good signal: contact support with the approximate time.
Something this guide doesn't answer? Contact us — or send it via the app's feedback link so we can fix the guide too.